When the print command executes, only the selected area (print area) of the Excel sheet goes for print. What is print area?Ī print area is a special feature of printing in MS Excel that enables the users to print specific area (a range of cells) of a worksheet. In this chapter, we will instruct the Excel users to set the print area in a worksheet. This chapter and its topics will help you to set the print area. In MS-Excel, if you set a print area in a worksheet, only that selected part of the print area will be printed.
This Excel feature is called as Print area. Thus, they can set print area to print only the necessary part of the sheet.Įxcel allows the users to set the area to print a particular area of the Excel sheet. Sometimes, they may require to print a particular area instead of the entire sheet. All the time, the user does not need to print the entire sheet with data. Generally, when the Ctrl+P key (print command) is pressed in Excel the entire page gets printed by default. The same principle applies to “Columns to repeat at left”.Next → ← prev How to set print area in excel? To take that example to the extreme, if you selected row 500 at “Rows to repeat at top” it would not begin repeating until the page after the page that row 500 naturally prints on. If you select rows 4 and 5 as “Rows to repeat at top” page 1 will still print as it appears on screen but beginning with page 2, only rows 4 and 5 (not 1-3) will appear at the top of each printed page. Let’s say you have a report heading in rows 1 through 3 and column headings in rows 4 and 5. The rows you selected don’t have to be at the top of your worksheet – i.e.
Also, you only select entire rows (or columns) to repeat. The rows (or columns) to repeat have to be adjacent, for example you can’t select rows 1 and 3, but not 2. To get one or more columns to print on the left side of each page, click in the Columns to repeat at left box, then click on the column or columns you want to have printed on each page.You can select multiple rows by clicking on the first row and dragging to select a range of rows. Then, with the Page Setup window still open, click on the row of your choice. To get rows from your spreadsheet to appear at the top of every printed page, click in the Rows to repeat at top box.Click the Print Titles button in the Page Setup section of the ribbon.Click the Page Layout tab on the ribbon.This lets you print a report heading and/or column/row headings on each page without having to actually place them throughout your worksheet. This month I’ll show you how you can choose rows or columns to appear on every page when you print. Last month I talked about how you can freeze rows or columns in an Excel workbook so that your headings stay visible on screen.
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